Policy key definitions:
- “I”, “me”, “our”, “us”, or “we” refer to the business; Talk To Jon.
- “you”, “the user” refer to the person(s) using this website.
- GDPR means General Data Protection Act.
- PECR means Privacy & Electronic Communications Regulation.
- ICO means Information Commissioner’s Office.
- Cookies mean small files stored on a user’s computer or device.
Key principles of GDPR:
Processing of your personal data
Under the GDPR (General Data Protection Regulation) I control and / or process any personal information about you electronically using the following lawful bases.
ICO Data Protection Register;
I am registered with the ICO under the Data Protection Register. My registration number is: ZA550595.
Lawful basis: Consent
My purpose for processing, why it is necessary and how I process your information is: Your contact data is stored to allow me to get in touch to arrange and change appointment details. If I become unable to work with you for health reasons, my clinical supervisor only will have access to your contact details to make arrangements, and will take over custody of your data. Your emergency contact and GP details are stored to allow me to contact either or both in the case of an emergency only.
Data retention period: I will continue to process your information under this basis until you withdraw consent, or it is determined your consent no longer exists.
Sharing your information: I do not share your personal data.
If, as determined by me, the lawful basis upon which I process your personal information changes, I will notify you about the change and any new lawful basis to be used if required. I shall stop processing your personal information if the lawful basis used is no longer relevant.
NCS Data Retention Policy: National Counselling Society requires that client process notes are stored for seven years following the last therapeutic meeting.
Your individual rights
Under the GDPR your rights are as follows. You can read more about your rights in detail here;
- the right to be informed;
- the right of access;
- the right to rectification;
- the right to erasure;
- the right to restrict processing;
- the right to data portability;
- the right to object; and
- the right not to be subject to automated decision-making including profiling.
You also have the right to complain to the ICO [www.ico.org.uk] if you feel there is a problem with the way I am handling your data.
I handle subject access requests in accordance with the GDPR.
Some cookies are required to enjoy and use the full functionality of this website.
Cookies that I use: Google Analytics
Data security and protection
I ensure the security of any personal information I hold by using secure data storage technologies and precise procedures in how I store, access and manage that information. My methods meet the GDPR compliance requirement.
Resources & further information
- Overview of the GDPR – General Data Protection Regulation
- Data Protection Act 2018
- Privacy and Electronic Communications Regulations 2003
- The Guide to the PECR 2003
- Privacy Notice Generator